Xero + QuickBooks Online Integrations

Appy Pie Connect allows you to automate multiple workflows between Xero and QuickBooks Online

About Xero

Xero is a cloud-based accounting software platform for businesses from all sizes. It connects businesses with their bank, accounting tools, their accountant, payment services and third-party apps, so everything is securely available at any time, on any device.

About QuickBooks Online

Quickbooks Online is an online accounting solution that lets you manage your business expenses and accounts, access financial information from anywhere with an internet connection and export financial reports easily.

QuickBooks Online Integrations
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Connect the apps you use everyday and find your productivity super-powers.

  • Stripe Stripe
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Best Xero and QuickBooks Online Integrations

  • Xero Gmail

    Xero + Gmail

    Send Gmail emails whenever new payments are received in Xero Read More...
    When this happens...
    Xero New Payment
    Then do this...
    Gmail Send Email
    Xero is one of the most valuable accounting software that help you manage your finances while saving you time and money. Sometimes you need to share some of the critical information on it to people who don’t have access to the software. Once active, this integration will automatically send Gmail emails to the selected recipients whenever new payments are received in Xero. Don’t wait, just sign up for Appy Pie Connect and start connecting your Xero and Gmail now!
    How this Xero - Gmail integration works
    • A new payment is received in Xero
    • Appy Pie Connect sends a Gmail email with details from the payment
    What You Need
    • A Xero account
    • A Gmail account
  • Xero Slack

    Xero + Slack

    Post a message in Slack for every new invoice on Xero Read More...
    When this happens...
    Xero New Sales Invoice
    Then do this...
    Slack Send Channel Message

    If you need to keep your team informed about new invoices on Xero, then this integration is great for you. With this Xero – Slack integration, whenever a new invoice is created in Xero, we’ll send all related information to a chosen Slack channel without any manual effort from your end. To set up this integration, you'll just need to add channel names (single or multiple).

    Note: This automation will not share already existing Xero invoices to Slack, only new ones after you've set it up.

    How this Xero – Slack integration Works
    • A new invoice is created in Xero
    • Appy Pie Connect automatically sends it to a chosen Slack channel
    What You Need
    • A Xero account
    • A Slack account
  • Xero Google Sheets

    Xero + Google Sheets

    Add rows to Google Sheets for new Xero payments Read More...
    When this happens...
    Xero New Payment
    Then do this...
    Google Sheets Create Spreadsheet Row
    Do you want to be sure you don't miss any payments? With this Connect flow, you can create a payments database in Google Sheets that keeps track of all your Xero payments in one place that's easy to read and search.
    How This Integration Works
    • When your receive a new payment
    • Appy Pie Connect adds a new row to a specific Google Sheets.
    What You Need
    • Xero account
    • Google Sheets account
  • Xero Xero

    Paypal + Xero

    Create a Xero invoice for every PayPal sale
    When this happens...
    Xero Successful Sale
    Then do this...
    Xero Create Sales Invoice

    Connect Xero with PayPal and make your payment tracking process more efficient. Fast, convenient and easy to use, our automation platform allows you to set up this integration without any programming skills. After setting this integration up, Appy Pie Connect will capture every new sale from PayPal and will pass on the information to Xero where an invoice will be automatically created.

    Note: This integration will not create invoices from existing PayPal sales, but will create invoices only for the new orders after this integration has been setup.

    How this PayPal-Xero integration works
    • A new sale is made on PayPal
    • Appy Pie Connect creates a new Xero invoice from the sale
    What You Need
    • A PayPal account
    • A Xero account
  • Xero Xero

    Paypal + Xero

    Implement new PayPal sales details to Xero invoices
    When this happens...
    Xero Successful Sale
    Then do this...
    Xero Create Payment
    Set up this PayPal - Xero integration and we will watch your PayPal account for you. Once this integration is live, Appy Pie Connect will capture every new sale from PayPal and will automatically pass on the information to the appropriate invoice on Xero. Set up this Connect and take the repetitive, manual tasks out of accounting work.
    How this PayPal-Xero integration works
    • A new sale is made on PayPal
    • Appy Pie Connect automatically applies the information onto a Xero invoice
    What You Need
    • A PayPal account
    • A Xero account
  • Xero Xero

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    When this happens...
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Connect Xero + QuickBooks Online in easier way

It's easy to connect Xero + QuickBooks Online without coding knowledge. Start creating your own business flow.

  • New Bill

    Triggered when you add a new bill. (Accounts Payable)

  • New Contact

    Triggered when you add a new contact.

  • New Payment

    Triggered when you receive a new payment.

  • New Quote

    Triggered when a new quote is created.

  • New Sales Invoice

    Triggered when you add a new sales invoice. (Accounts Receivable)

  • New Account

    Triggers whenevver a new account is added.

  • New Bill

    Triggers every time a new bill is added.

  • New Customer

    Triggers when you add a new customer.

  • New Estimate

    Triggers whenever you add a new estimate.

  • New Invoice

    Triggers every time you add a new invoice.

  • New Payment

    Triggers everytime a payment is received (with line item support).

  • New Purchase Order

    Triggers every time a new purchase order is added.

  • New Sales Receipt

    Triggers whenever a new sales receipt is added.

  • New Vendor

    Triggers every time a new vendor is added.

  • Create Bank Transfer

    Transfers money between two bank accounts.

  • Create Bill

    Creates a new bill (Accounts Payable).

  • Create Credit Note

    Creates a new credit note for a contact.

  • Create New Quote Draft

    Creates a new quote draft.

  • Create Payment

    Applies a payment to an invoice.

  • Create Purchase Order

    Creates a new purchase order for a contact.

  • Create Sales Invoice

    Creates a new sales invoice (Accounts Receivable).

  • Create/Update Contact

    Creates a new contact or updates a contact if a contact already exists.

  • Create/Update Item (Product)

    Creates a new item or updates a item if a product already exists.

  • Create Customer

    Adds a new customer.

  • Create Invoice

    Adds a new invoice (with line item support).

  • Create Sales Receipt

    Adds a new sales receipt (with line item support).

  • Update Invoice

    Refresh an existing invoice (with line item support).

How Xero & QuickBooks Online Integrations Work

  1. Step 1: Choose Xero as a trigger app and Select "Trigger" from the Triggers List.

    (30 seconds)

  2. Step 2: Authenticate Xero with Appy Pie Connect.

    (10 seconds)

  3. Step 3: Select QuickBooks Online as an action app.

    (30 seconds)

  4. Step 4: Pick desired action for the selected trigger.

    (10 seconds)

  5. Step 5: Authenticate QuickBooks Online with Appy Pie Connect.

    (2 minutes)

  6. Your Connect is ready! It's time to start enjoying the benefits of workflow automation.

Integration of Xero and QuickBooks Online


Xero is a cloud-based accounting software that provides small business owners to track their finances. Xero was founded in 2006 by Rod Drury and Andrew Scott. It is an all-in-one accounting, GST and payrpl management software that allows small business owners to manage their cash flow and forecast their expenses over their business operations. Small business owners can also use the software to access their accounting information anywhere in the world via computers and mobile devices. The platform can also be used to manage other accounting related tasks such as recording customer contacts, tracking employee performance, managing payrpl and managing inventory.

It is worth noting that before Xero emerged, accounting was handled manually using spreadsheets. This experience could be tedious especially for small business owners with multiple employees and locations. Also, the process requires a lot of work because it needs a lot of double entries due to lack of real-time accounting information. Because of this, most small business owners couldn’t keep track of their financial status.

Xero offers a number of features including full accounting, invoicing, payment tracking, inventory management and payrpl tracking. The software also has APIs that allow you to integrate your accounting system with other applications like WordPress, Shopify and Salesforce. This integration helps you to get information from these applications and automatically update them into your system. An example of this is the fact that you can easily monitor your inventory levels and order more stock in real time.

The platform also has a mobile app that allows you to access your data on the go. This is especially great whenever you need to pay a client or check your expenses while on the road. It is worth noting that Xero has a free 30 day trial for new users. This gives you an opportunity to test the features of the software before deciding whether to purchase it or not. The pricing plans for Xero starts at $24 per month for 10 users. For larger businesses that have more than 10 employees, the price starts at $30 per month per user. To learn about Xero’s pricing structure and other features, visit their website at https://www.xero.com/en_nz/pricing/.

QuickBooks Online?

QuickBooks Online is one of the most popular accounting software in the market today. The software is very useful for small businesses because it makes it easy to manage their books without any cost. This means that you don’t have to hire a bookkeeper; allowing you to focus on growing your business. The software was first introduced in 1998 by Intuit Inc., which happens to be the parent company of Xero as well. This leads to a lot of similarities between both platforms such as the ability to integrate with other apps and its overall user interface.

The platform has a variety of pricing plans depending on the number of users you have. A spo user starts at $12 per month while teams start at $40 per month per team member. If you want to upgrade from your free trial after the 30 days are over, you can do so by selecting from one of these plans or any of the available premium plans that range from $59 to $450 per month. To learn more about QuickBooks Online pricing plans, visit https://quickbooks.intuit.com/pricing-plans/.

Integration of Xero and QuickBooks Online

One of the most notable difference between Xero and QuickBooks Online is the integration between them. Integration is vital especially when it comes to accounting software because it allows you to easily share information between two different systems. With this integration, you will also be able take advantages of more features like automatic bank feeds, payrpl tracking and automatically updating your inventory levels when they change using your Shopify store for instance.

When it comes to integration with QuickBooks Online, there are many ways you can do so such as connecting your accounts through APIs or by exporting your data into CSV files then importing them into QuickBooks Online manually. Most small business owners choose the latter option because it is easier and requires less technical skills. However, if you have some technical skills, I would recommend that you choose the former option because it provides seamless integration and doesn’t require any manual work once it’s set up.

Another good way to integrate your accounting system with another app is by using Zapier which is a top that allows you to create automated workflows between different apps using webhooks in different internet platforms such as Facebook Messenger or Slack. Here are some examples of workflows that are enabled by Zapier:

  • Track your Google Analytics Goals and Segments directly inside your CRM like Salesforce or Pipedrive
  • Create new leads in your CRM via incoming emails from Freshdesk or Zendesk tickets
  • Create new deals from incoming calls in your call center software like Forecalls or even from your phone directly (via Twilio)
  • Send new ticket created directly from Asana project management top into your help desk spution like Zendesk or Salesforce Service Cloud
  • Perform recurring actions on all your documents in Google Drive by syncing them with Evernote or Dropbox (Google Apps Script)
  • Add new contacts from different sources into your CRM via Outlook or Gmail inboxes (Zapier Workflows. etc…

The process to integrate Xero and QuickBooks Online may seem complicated and intimidating. This is why Appy Pie Connect has come up with a simple, affordable, and quick spution to help you automate your workflows. Click on the button below to begin.