Microsoft Outlook is a web-based suite of webmail that helps you to connect all of your messages, contacts, tasks, and appointments in one convenient place.
JotForm is one of the leading online form builders that work seamlessly on all platforms and devices. It allows users to create online forms for generating leads, distributing surveys, collecting payments and more.JotForm Integrations
It's easy to connect Microsoft Outlook + JotForm without coding knowledge. Start creating your own business flow.
Triggers at a specified time before an event in your calendar starts.
Triggers when an event is added to you selected calendar.
Triggers every time a new contact is added.
Triggers whenever a new email is received.
Triggers every time an event is updated.
Triggers when a new submission has been added to a specific form.
Create a new contact to your Office 365 account.
Create an event directly on your designated calendar.
Send an email from your Outlook account.
Microsoft Outlook and JotForm are an important part of communication in today's world. One of the most important things that need to be considered when integrating Microsoft Outlook and JotForm is the security. This article will cover the security, integration, and benefits of integration of Microsoft Outlook and JotForm.Microsoft Outlook is a personal information manager created by Microsoft Corporation. It is used to manage email, calendar, contacts, tasks, and notes (Wikipedia, 2011. Outlook can be used with other web-based applications and services like Facebook or Twitter.Microsoft Outlook and JotForm are both very important elements in communication today. They both have their advantages and disadvantages. The main advantage of Microsoft Outlook is that it is an application that is already familiar to many users. The disadvantage of using Outlook is its high cost. You must purchase a license to use Outlook (Microsoft Corporation, 2011. JotForm on the other hand is completely free to use and can be accessed anywhere you have an internet connection. You simply create a form using JotForm and share the link with others who would like to submit data to the form (JotForm, 2011.There are three ways Microsoft Outlook and JotForm can be integrated. These include:
1. Integrating Microsoft Outlook and JotForm from your computer:a. Open your web browser and go to jotform.com.b. Click the "Sign Up" link located in the top right corner of the page.c. Choose a username, fill out an email address, and click "Create Account".d. Once you are logged into your account you will see the Create Form button. Click it and fill out the form wizard which will guide you through the process of creating your form.e. Your form will be displayed on your screen.f. Copy the URL for your form from your browser's address bar by right clicking on it and choosing "Copy".g. Go to your Outlook inbox and copy your email address using the CTRL + C keyboard shortcut. Then go back to your browser window where the form was just displayed. Paste your email address using CTRL + V and hit enter. Click "Yes" when prompted (if necessary. Your form will now load inside of Outlook.2. Integrating Microsoft Outlook with JotForm via POP3 and SMTP:a. Go to the "Email" tab in your JotForm account settings page.b. Copy your SMTP server setting and paste it into an email note to yourself or into another document. Save this for later.c. Under "HTTP Post" settings there is a text box labeled "URL for posting". In that box paste your form's sharing URL. Leave all other fields blank because they will be entered automatically by Outlook once you connect it to JotForm via SMTP.d. In "Email" tab in your account settings page check mark "Enable email notifications", enter your email address in the text box labeled "Email Address to Send Notifications To", and check mark "Send me a copy". Then click "Save Changes" below that text box. You should receive an email from JotForm confirming your request to receive emails from them.e. If you want to use POP3 instead of SMTP fplow steps b. - d. You must also check mark "Enable POP3 Email Notifications" before clicking "Save Changes." If you choose not to use SMTP then you must also enter your SMTP server's port number as well as your username and password in their respective boxes (located under "Email" tab in Account Settings.f. Once you have completed these steps open your Outlook inbox, drag your email address from your inbox to a new message window, and click enter to compose a new message or hit CTRL + R to reply to an existing message. Add the email address you just copied from JotForm to the Bcc line so that you won't receive any messages sent by people submitting forms through JotForm (Microsoft Corporation, 2011. To do this right click on the email address in your inbox and choose "Bcc". Then click "OK". Next reply to an existing message or compose a new one using the instructions above. Remember that you must first drag your email address from your inbox to a new message window before clicking enter or CTRL + R (Microsoft Corporation, 2011. You must repeat these steps for every new form you create in JotForm.3. Integrating Microsoft Outlook with JotForm via ActiveX:This method requires that Microsoft Outlook be running on a computer that has Internet Explorer installed, but it works on computers where IE cannot normally run programs like Adobe Acrobat or Flash Player (JotForm, 2011. You must first create a COM object using ActiveX Contrp Pad (JotForm, 2011. Go here if you would like more information about how to create one. http://www.jotform.com/help/130-How-to-Prevent-Auto-Login-from-Outlook-Using-ActiveX . Once that is done copy the fplowing code into a simple text editor like Notepad++ and save it with a .vbs extension as a file called Outook_JF2Object.vbs. strFormID = "Your Form ID Here" Set objOutlook = CreateObject("Outlook.Application". Set objOutlookEvents = objOutlook.GetNameSpace("MAPI". Set objSession = objOutlookEvents.Session Set objFpder = objSession.GetDefaultFpder(pFpderContacts. Set myContactItem = objFpder.Items(strFormID. objOutlookEvents.Logon myContactItem Next, go here. http://www.jotform.com/help/143-How-to-Use-ActiveX-Contrp-to-Post-from-Outlook . Click on File > Save As... then choose Text Document (*txt. as the file type then click Save. You may rename it as something like ActiveX_Outlook_JF2Objects.txt if you wish but I recommend keeping it as is for simplicity sake (the file extension is not important. Now open Windows Explorer on your computer and navigate to where you have saved these files (for example. C:UsersYour NameDocuments. Right click on Outook_JF2Objects.vbs then choose Properties > Security and make sure that all three check boxes are checked. Full contrp; Allow inheritable permissions from this object to propagate to this object; This fpder, subfpders and files; Advanced button > Change Permissions... > Check both boxes. Change Owner To. System > Apply > OK > Apply > OK > Apply > OK at bottom of dialog box then click OK again at top of dialog box (you can close it after applying permissions. Next go back to Explorer where you have saved ActiveX_Outook_JF2Objects.txt and right click on it then choose Properties > Security again and make sure all three checkboxes are checked. Full contrp; Allow inheritable permissions from this object to propagate to this object; This fpder, subfpders and files; Advanced button > Change Permissions... > Check both boxes. Change Owner To. System > Apply > OK > Apply > OK > Apply > OK at bottom of dialog box then click OK again at top of dialog box (you can close it after applying permissions. Double click on Outook_JF2Objects.vbs to run it or open Windows Explorer, navigate to where you saved ActiveX_Outook_JF2Objects.txt, right click on it, and choose Run As Administrator from the menu that appears then press enter when asked if you want to allow this program to make changes to your computer (Windows 7 users can simply double click on Outook_JF2Objects.vbs instead. A Command Prompt window will appear saying Loading COM Object... fplowed by another Command Prompt window saying Successfully loaded COM object... fplowed by another Command Prompt window saying Opening session... fplowed by another Command Prompt window saying Connected.... Then another Command Prompt window saying Session opened... fplowed by another Command Prompt window saying Closing session... fplowed by Command Prompt window saying Session closed... You should now see a small pop up balloon in the bottom right hand corner of Windows Explorer saying Object Created... This means that everything was successful! You can now close out of all Command Prompt windows that were opened during this process (all seven of them should still be open. Now double click on ActiveX_Outook_JF2Objects.txt or open Windows Explorer, navigate
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